Job Description

Temporary Operations Specialist - New York, NY (Possible Temporary to Direct Hire)

Fully On-Site, 9am to 5pm, Monday through Friday

Responsibilities

• Implement standard operating procedures (SOPs) to ensure consistency and efficiency across all departmental operations.
• Handling receipts submitted for reimbursement. Such as receipts for Hotels, Gas, Travel Expenses, etc.
• Coordinate logistics for tuition reimbursement receipts and processing. (Receiving and processing invoices from vendors and other colleges).
• Prepare and execute contracts with other colleges and vendors.
• Resolve inquiries related to invoices, payments for College Admissions team and other partner colleges.
• Analyze data and make recommendations to enhance efficiency and support.
• Coordinate tasks and administer resources to ensure daily operations run smoothly
• Execute operational processes and procedures to enhance workflow, ensuring compliance with laws, regulations, and policies
• Identify and solve operational issues as they arise
• Prepare reports to update cross-divisional leadership on performance and progress
• Oversee inventory and supplies, ensuring resources are available when needed
• Maintain records and perform regular data analysis to support decision-making
• Troubleshoot issues and follow through on resolutions
• Perform additional duties and projects assigned by management.

Qualifications

• Bachelor's degree in Business, Business Administration, or a related field.
• Minimum of 3 years of experience in operations.
• EXPERIENCE WORKING WITH SAP A MUST
• Strong organizational skills, with the ability to coordinate multiple tasks and prioritize competing demands.
• Experience designing and implementing operational procedures, with a focus on efficiency and compliance.
• Problem-solving mindset, with proven ability to identify issues and oversee effective solutions.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software for data analysis/visualization and reporting.
• Strong communication and reporting skills, with the ability to translate complex data into clear insights.
• Ability to work independently and collaboratively within a team-oriented environment.

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