JOB DESCRIPTION
This role is for our large software client located in Herndon, VA. This Facilities Associate will help to manage the front desk as well as maintain the office facilities on a daily basis. They must have the ability to prioritize work among multiple tasks in a deadline driven environment, while interacting with varying seniority levels.
Daily Duties:
-Overall Office Appearance & Organization
- Need attention to detail to have the office appearance professional, clean & organized at all times
- Tidy all areas that are cluttered, disorganized or contain unnecessary/out-of-place items, boxes or trash
- Front reception desk should remain clean & organized
-In charge of stock room, kitchens, printers, office supply closets, conference rooms
RESPONSIBILITIES:
•Assist Sr. Facilities Manager with administrative support
•Provides front reception desk support for guests, visitors and employees
•Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers
•Management of stocking of pantry/office supplies
•Coordination of incoming/outgoing mail
•Issue office announcements via electronic distribution lists
•Assists with dispatching of maintenance service requests to Landlord
•Organize and maintain filing system for all reports, vendor invoices, proposals, etc.
•Maintain current list of vendor contacts, emergency contact info, property information •Coordination of catering/lunch program scheduling
•Provides support for meetings and conference room reservations, as needed and directed •Expected to provide monthly on-site support for Chantilly, VA office
•Any and all other duties and tasks as assigned
REQUIRED SKILLS AND EXPERIENCE
- 3+ years as a Facilities Coordinator or similar role to an Office manager or Receptionist
- Must be able to be onsite 5x per week in Herndon, VA
- Provides front reception desk support for guests, visitors and employees
- Must be able to stock food and office supplies on a daily basis
- Provides support for meetings and conference room reservations, as needed and directed
- Ability to take direction and be proactive to stocking or help to assist leaders/executives in the office
- Great organizational skills
- Confident working MS Office and Outlook for Email
- Bachelors Degree
$23-25/HR.
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