Job Description

About the Role:

We’re a fast-growing, high-performing healthcare law firm looking for an  exceptionally organized and  detail-obsessed professional to handle time entry, billing, collections, and client invoicing in  Clio and  Outlook .

This is not a passive admin role, you’ll be critical to keeping our attorney on track, ensuring clients are billed correctly and promptly, answering calls with polish, managing calendars, assisting with marketing, and helping with the firm’s relocation.

Responsibilities

• Answer phones, set up and confirm appointments- excellent phone voice and grammar required
• Ensure timely processing of invoices
• Work fast, stay focused, and own your workflow
• Be highly reliable and trustworthy
• Have strong follow-through, even when juggling multiple tasks
• Set up and maintain files
• Assist with legal documents
• Collaborate with team members on various administrative tasks

Bonus if you:

• Have social media or marketing coordination experience
• Have billing or collections experience in professional services
• Are proactive- we value people who spot problems and solve them
• Are confident using Clio, Outlook, Excel, and task trackers

Perks:

• Paid sick time, paid holidays, paid vacation (after tenure)
• Direct work with attorney (mentorship potential)
• Career growth in law, compliance, and healthcare
• Help shape the new law firm space we’re moving into

To Apply:

• Email your resume with your  expected hourly rate
• Include a brief paragraph on why you’re the right person for this role
• Be ready to complete a short skills test

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