Job Description

This position oversees all facets of the accounts payable process, ensuring accurate, timely processing of vendor invoices and payments while maintaining compliance with internal policies and external regulations. The role requires a motivated professional who thrives in a fast-paced environment, is skilled at managing multiple priorities, and has a proven track record of developing high-performing teams.

• Key Responsibilities: Directly manage, mentor, and prioritize the work of the Accounts Payable team, fostering a collaborative environment that drives high performance.
• Oversee the daily operations of the Accounts Payable department, ensuring all invoices are accurately processed, matched with purchasing, and receiving documents, and paid on time.
• Ensure compliance with company policies and fulfill external and internal audit requirements.
• Lead initiatives to enhance efficiency through process improvements, automation, and system enhancements, collaborating with senior leadership to drive improvements.
• Work closely with procurement, warehouse, and finance teams to ensure proper documentation, approvals, and resolution of vendor discrepancies and invoicing disputes.
• Prepare and analyze AP reports, including key metrics and aging reports to provide insights to senior leadership for decision-making.
• Manage all aspects of the monthly, quarterly, and yearly close processes, ensuring all transactions are accurately recorded and timely.
• Build and maintain excellent relationships with internal stakeholders and external vendors, ensuring outstanding supplier balances are addressed promptly.
• Manage performance, set goals, and provide ongoing training and professional development for the AP team.

Minimum qualifications (knowledge, skills, and abilities)

Minimum of 5 to 7 years of accounts payable experience, with at least 2 years in a managerial role. Bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.

• Exceptional communication, problem-solving, and analytical skills, with intermediate to advanced proficiency in Microsoft Excel.
• Demonstrated ability to effectively lead and develop a high-performing team in a high-volume AP environment.
• Proven ability to implement process automation and efficiency improvements.
• Experience with NetSuite is desirable but is not required
• Will need a strong work ethic and ability to manage through change (this is a growing company and there are a lot of moving parts)

Other details:

Implement improvements

Evaluate the team and workload/workflow and make decisions in that area

Training and taking the team to the next level

Analytical team rather

Excel including pivots

Inventory and supply chain experience helpful

Interact with procurement, IT and external branches

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